How a Streamlined Fitness Planner Helps Coaches Succeed

As a fitness coach, your success depends on your ability to deliver results to your clients. One of the most effective ways to do this is by providing a fitness planner and tracking client progress

A fitness planner is a roadmap that outlines the steps your clients need to take to achieve their fitness goals and getting their progress reports back is part of the overall process. 

However, creating and updating these planners based on compliance and results can be a time-consuming task that takes away from your coaching time. In this article, we'll explore how a streamlined fitness planner can help fitness coaches and personal trainers succeed.

What Is a Fitness Planner?

A fitness planner can be a physical document or a digital application that can be accessed on a computer, tablet, or smartphone. These planners can be customized to suit the needs of each individual client, taking into consideration their fitness goals, exercise preferences, and lifestyle factors.

In recent years, there has been a shift towards digital fitness planners, which offer more flexibility and convenience than traditional paper planners, which can’t be used in a video coaching scenario in the first place. MevoLife is one such digital platform that offers a comprehensive fitness planner that coaches can use to create personalized workout and nutrition plans for their clients.

MevoLife Coach Ernest Taylor described his pre-MevoLife fitness planning routine: 

“The hours were countless. Between 12 and 16 hours per week were dedicated to writing weekly workouts. Late nights and early mornings, daytime breaks, writing in the carpool line, writing while training clients. And to say it took a lot of time from my family is an understatement.”

MevoLife's fitness planner allows coaches to create customized plans based on their clients' specific goals, preferences, and fitness levels. MevoLife provides access to a comprehensive database of exercises and workouts that coaches can use to create a personalized plan for their clients. 

For nutrition coaches, the platform also offers a nutrition tracker that helps clients track their food intake and manage their macros and calories, all of which help with healthy habit coaching.

Coach Phil Murray of Simple(ish) Fitness remarks:

Coach Phil Murray of Simple(ish) Fitness remarks:

“A lot of eating a certain way, and how we feel about ourselves following that choice, comes from our relationship and habits around food.” 

In addition to creating workout and nutrition plans, MevoLife's fitness planner also includes progress tracking features that help clients stay motivated and on track. Clients can log their workouts and track their progress over time, allowing them to see their improvements and adjust their plans as needed. The planner also includes reminders and alerts that help clients stay accountable and motivated.

Why Do Successful Coaches Maintain & Update Fitness Planners for Their Clients?

Successful coaches know that a fitness planner is an essential tool for delivering results to their clients. Here are some of the reasons why coaches maintain and update fitness planners for their clients:

  • Accountability - A fitness planner helps clients stay accountable to their fitness goals. By tracking progress and following a plan, clients are more likely to stick to their workouts and diet plans.

  • Customization - Every client has unique fitness goals and needs. A fitness planner allows coaches to customize workout and diet plans to fit each client's specific goals and needs.

  • Motivation - Seeing progress over time is a powerful motivator for clients. A fitness planner allows clients to track their progress and see the results of their hard work.

  • Efficiency - By creating a fitness planner, coaches can streamline their coaching process. It saves time by providing a structured plan that clients can follow, freeing up time for the coach to focus on other aspects of coaching.

How Does a Fitness Planner Help with Habit Formation?

Habit formation is a critical aspect of achieving fitness goals. A fitness planner helps clients form habits by providing structure and accountability. Here are some of the ways a fitness planner helps with habit formation:

  • A Starting Point - Good fitness planners provide a fitness assessment template so that coaches and clients understand where the client is before work begins.

  • Consistency - A fitness planner provides a consistent plan that clients can follow. By following the plan consistently, clients can form habits that become part of their daily routine.

  • Accountability - A fitness planner holds clients accountable for their actions. By tracking progress and following a plan, clients are more likely to stick to their workouts and diet plans.

  • Goal-setting - A fitness planner helps clients set and achieve goals. By breaking down larger goals into smaller, achievable goals, clients can build momentum and confidence, leading to long-term habit formation.

What Are Some of the Challenges of Maintaining Client Fitness Planners Without Good Software?

Maintaining client fitness planners can be a daunting task without good software and especially if you have moved your fitness business online. Here are some of the challenges coaches face when maintaining client fitness planners without good software:

  • Time-consuming - Creating and updating fitness planners manually can be time-consuming, taking away from coaching time.

  • Inefficient - Without good fitness software, tracking progress and making updates to the plan can be inefficient and difficult.

  • Inconsistent - Maintaining multiple fitness planners for different clients manually can lead to inconsistency and errors.

How Does Good Software Make Fitness Planners Better for Both Coaches and Clients?

How Does Good Software Make Fitness Planners Better for Both Coaches and Clients?

Good software can make a significant difference in the efficiency and effectiveness of fitness planners. Here are some of the ways good software makes fitness planners better for both coaches and clients:

  • Saves time - A CRM for coaches can automate the process of creating and updating fitness planners, saving coaches valuable time.

  • Customizable - Good software allows coaches to customize workout and diet plans to fit each client's unique goals and needs.

  • Easy progress tracking - Good software makes progress tracking easy and efficient, allowing clients to see their progress and stay motivated

  • Collaboration - Good software allows for collaboration between coaches and clients, making it easier to communicate and make updates to the fitness plan in real-time.

  • Accessible - Good software provides clients with easy access to their fitness planner from anywhere, making it easier to stay on track even when traveling or away from the gym.

  • Automated reminders - Good software can send automated reminders to clients about their workouts and progress tracking, keeping them motivated and on track.

  • Analytics - Good software can provide coaches with analytics on client progress and engagement, allowing them to make data-driven decisions and adjust plans as needed.

  • Branding - When coaches are doing an awesome job, the world should hear about it. A branded experience makes it easier for clients to share the good word. Fortunately, MevoLife offers a white label fitness app option.


In conclusion, a streamlined fitness planner is an essential tool for coaches to help their clients achieve their fitness goals. Maintaining and updating fitness planners manually can be time-consuming and inefficient, taking away from coaching time and personal time. 

However, with the help of a great fitness software like MevoLife , coaches can create customizable, efficient, and easy-to-use fitness planners that save time, increase accountability, and improve habit formation for their clients. By incorporating a streamlined fitness planner into their coaching process, coaches can deliver better results to their clients and take their coaching business to the next level.

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